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DJ Checklist
1. How many years experience does the DJ have doing the type of event you are planning?
2. Discuss attire. What will the DJ wear?
3. When will he or she arrive to begin setting up? If it's a difficult set-up, will the DJ do a site inspection first?
If the event is in a hotel, will the DJ allow extra time to move equipment through the loading dock area to the room where the event is being held?
4. Is it possible to see the DJ performing live? If not, can you see a video tape of a live performance?
5. What is the DJ's main objective? Ask them how they would contribute their skills to make your event successful.
6. Discuss the DJ's knowledge of music and experience with different styles. Quiz them on styles of music, for example: "What kind of music would you play right after dinner if I have a mixed age group of professionals in the audience?" "How do you encourage dancing without being obnoxious or corny?" "What will you play during dinner?" (Make notes)
7. If you want group participation, ask them what they do – and how.
8. What kind of equipment does the DJ use? There are many variations that work, but here's a typical set-up:
a. Two built-in CD players with a CD mixer (they shouldn't be the little portable Walkman types). The mixer should also have an EQ to adjust the highs and lows, as well as different features that allow the DJ to mix the music smoothly.
b. Inputs for one or two microphones (one should be a wireless mic for strolling around, introducing guests, the best man's toast, etc. and one should be a wired mic that is a back-up for the wireless)
c. A tape deck (sometimes a guest will want to dedicate a song or sing a song and they'll usually bring a tape)
d. An amplifier of at least 500-1000 watts, or more
e. Two speakers (common DJ brand names are JBL, EV, Cerwin Vega, Yamaha, Carvin)
f. The equipment should be mounted in a professional DJ console (most of these consoles are either gray or black) and the set-up should look clean, without a lot of wires hanging or exposed. Don't hire a DJ whose equipment consists of individual components that he puts on tables. (This is not a professional system).
g. Some DJs still use vinyl records. The turntable should either be a Technics or Denon. If your DJ plays only records then he'll need two turntables.
h. What kind of lighting does he or she offer, and what are the effects?
What does the lighting equipment look like? How is it mounted?
Do they set up a large lighting truss, tri-pod stands, or crank stands?
Ask to see pictures or a video.
i. Intelligent lighting is the newest state of the art in lighting. There are also many different kinds of DJ lights and special effects. What lighting effects will you be getting?
j. Do you need to provide a meal or reimbursed parking expense for the entertainer?
k. Are they available to stay overtime if needed? What is the rate? Get the rate written into your contract.
l. Do they have emergency back-up equipment or staff?
m. Do they bring an assistant?
n. What is their rate, deposit requirement, balance due date, and cancellation policy?
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